Bethel University

  • Event Specialist

    Posted Date 4 weeks ago(9/18/2018 2:33 PM)
    ID
    2018-1260
    Position Number
    TBD
    # of Openings
    1
    Category
    Conference and Event Services
    Type
    Full-Time
    FLSA Status
    Non-Exempt
    Months per year
    12
    Benefit Eligible
    Benefit Eligible
  • Job Summary

    Provide conference and event planning expertise to academic, student-support areas, and rental event stakeholders.

    Responsibilities

    • Lead event stakeholders in the planning of conference and/or events. Communicate details and logistics to event stakeholder and internal staff throughout planning process. Reserve event resources in Event Management software.
      • Primary focus August 15 - May 15: academic and student-support areas
      • Primary focus May 16-August 14: rental events
    • Assist at primary client events and other events as assigned.
    • Collaborate with Manager of Conference and Event Services to write content for Tinker pages.
    • Collaborate with Event Operations Specialist to ensure important data is captured on registration forms.

    Required Skills

    • Working knowledge of Microsoft Office Suite required.
    • Show aptitude to learn Event Management System software.
    • Demonstrate organizational skills, attention to detail, problem-solving skills, and ability to multitask under pressure.
    • Possess social skills, networking skills, and the ability to work with a variety of personalities.
    • Highly motivated self-starter with the ability to collaborate with others as well as work independently.
    • Effective verbal and written communication skills.
    • Able to handle sensitive, confidential information in a mature, professional manner.

    Required Experience

    Two plus years of work experience in the hospitality, public relations, or customer service industries.

    Required Education

    Bachelor’s degree required; CSEP and/or CMP preferred.

    Additional Information

    • Frequent sitting, standing, and walking for extended periods of time. It involves working with others in close quarters. Some work may be performed outdoors in various weather conditions. While performing the duties of this job, the employee will likely be required to load, set up, strike, and unload event equipment. The following movements may also be required: bending, squatting, stooping, kneeling, climbing stairs, pushing/pulling up to 50 pounds, reaching above shoulder level, waist twisting, carrying/lifting up to 30 pounds, gripping/grasping, and repetitive hand and arm movements. The employee may be required to access areas that are not ADA compliant.
    • 1.0 FTE, 12 months per year position. It includes occasional evening and weekend hours; possibile holiday hours. Position also requires occasional staff support or on-call support for student usher team.

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