Bethel University

  • Administrative Assistant for BUILD

    Posted Date 4 weeks ago(9/20/2018 10:54 AM)
    ID
    2018-1258
    Position Number
    TBD
    # of Openings
    1
    Category
    Academic Affairs
    Type
    Part-Time
    Months per year
    10
    Benefit Eligible
    Benefit Eligible
  • Job Summary

    Manage the functions of the BUILD offices and administrative support for the BUILD program and Director of BUILD.

    Responsibilities

    • Manage responses to prospective BUILD families, which includes assisting with answering questions, providing materials,welcoming families for informational visits, and coordinating program communication to internal and external constituents.
    • Assist the director and assistant director in a variety of duties such as student registration, scheduling, and catalog, handbook and website revisions.
    • Collaborate with BUILD staff and student workers to provide direct support to students, parents and mentors
    • Track budget for BUILD through managing requests for payment, making transfers, completing and submitting expense reports, etc. Invoice third-party vendors for students and maintain records in collaboration with the Business Office
    • Train and direct work of student mentors working in the BUILD Office regarding job responsibilities. Set up student workers as employees through EPAF system and approve timesheets
    • Maintain Moodle templates, assignments and course data for all BUILD courses in Moodle (Note: This position does not involve any teaching responsibilities).
    • Manage BUILD program calendars including first and second year class schedules, Bethel and BUILD events, meetings, vehicle reservations, and catering
    • Purchase office and program materials
    • Organize program materials, storage, and space

    Required Skills

    Working knowledge of Google required

    Must be able to work independently and as part of a team

    Must be detail-oriented

    Must have have effective oral and written communication skills

    Must have strong interpersonal skills in a variety of contexts: interacting with departmental visitors, assisting faculty, parents and students

    Must be able to organize, prioritize, and handle multiple duties

    Must be able to multitask

    Must be able to handle confidential information in a mature, professional manner

    Ability to prioritize a wide variety of requests from many different departments and individuals in order to be a liaison between BUILD and Financial Aid, Business Department, Marketing, Facilities Management, and Admissions which includes attending meetings, collaborating, analyzing and refining BUILD procedures

    Must be able to set up, manage, track and troubleshoot student iPads and assistive technology including managing Meraki Systems to support use of instructional applications

    Required Experience

    2 years of office management experience and/or experience working with individuals with special needs.

    Required Education

    Associate’s Degree Required, preference for Bachelor’s Degree in education, special education, social work, psychology, or other related field.

    Additional Information

    40 hours per week for 10 months per year (August- May) and 20 hours per week for June and July.

    Position collaborates with Conference and Event Services to follow the academic event model process for departmental events.

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