Bethel University

  • MFT/MHC Administrative Coordinator - San Diego

    Posted Date 2 weeks ago(8/1/2018 5:12 PM)
    ID
    2018-1234
    Position Number
    OSF102
    # of Openings
    1
    Category
    Bethel-San Diego
    Type
    Full-Time
    FLSA Status
    Non-Exempt
    Months per year
    12
    Benefit Eligible
    Benefit Eligible
  • Job Summary

    Provide administrative support for the Marital & Family Therapy and Mental Health Counseling programs and manage relations between the programs’ (and programs’ director), faculty, students, prospective students, the academic institution (BSSD, Bethel Seminary, Bethel University), governing boards (CA Board of Behavioral Sciences), accrediting agencies (COAMFTE, ATS, HLC), professional associations (CAPS, AAMFT, CAMFT, CACREP), various mental health organizations, churches and other communities of interest.

    Responsibilities

    General administration:

    • Administers program information including maintaining program sections in academic catalog (paper and online), updating program and student manuals annually, composing and managing key documents, scheduling monthly program team meetings and transcribing minutes, and processing correspondence between program personnel, university, students, mental health associations, governing boards, accrediting agencies, churches, and other communities of interest. 
    • Prepares and maintains records, logs and reports related to programs, students, projects and assigned duties; establishes and maintains filing systems; revises, verifies, proofreads and edits a variety of documents.
    • Maintains departmental website content as directed; reports statistics on social media (Facebook pages).

    Direct assistance to program director, professors and students:

    • Assists professors with syllabi, desk copies, etc., managing student files and information, managing publication of syllabi, processing OLD MFT Senior Integrative Project for the remaining few, assisting MFT student leadership team. Assists full-time faculty with copies, returning student work, etc. 
    • Provides quality control on all syllabi by ensuring all syllabi meet COAMFTE standards, compiling all syllabi for each semester to be sent to the designated person in the university. 
    • Assists with course-related needs (e. g. Moodle, miscellaneous paperwork, copyright permission and fees.).
    • Serves as primary administrative support to the PD; receives, screens and routes telephone calls; schedules and arranges appointments, conferences and other events.

    Assistance with program fulfillment of BBS requirements and COAMFTE standards:

    • Participates in administration and data management from program-related annual surveys. 
    • Composes annual reports and other documents for COAMFTE, BBS, the University and other organizations. 
    • Inputs a variety of COAMFTE data (SLOs and Benchmarks) each semester into an assigned system and establishes and maintains automated records.
    • Generates students’ annual reports and other reports as requested; assures accuracy of input and output data. 
    • Updates core and adjunct faculty’s resumes, licenses, AAMFT approved supervisor certificates, CEUs for those clinicians. 
    • Reports on any new BBS updates on MFT and LPC regulations and policy once a month. 
    • Reports statistical information for COAMFTE and BBS.

    Support for practicum:

    • Maintains students’ practicum files with required paperwork (contracts with sites, all evaluations, etc.), assists CTC with the following: practicum admission process (e.g. self-assessment; on-line practicum qualifying exams), updating of students’ practicum manuals annually; organizing of orientation meetings; logging & preparing bi-monthly report of students’ clinical hours, and processing enrollment and students’ grades.

    Program event management:

    • Develops, coordinates and/or administers program events (e. g. CAPS meetings, student events, CALPCC, MFT consortium, Gottman Workshop, Prepare-Enrich, etc.) including marketing, managing guest lists, scheduling, and coordinating day-of set-up, media, registration, food and take-down following events.

    Required Skills

    • Working knowledge of Microsoft Office Suite and Internet research strategies are required.
    • Must be able to organize, prioritize, and handle multiple duties in limited time.
    • Must have demonstrated initiative and self-motivation.
    • Must be able to work in a collaborative environment and receive direction from others.
    • Must be able to communicate effectively both orally and in writing and must have a close attention to detail.
    • Must have the capacity to interact with a wide variety of individuals in a professional, respectful and highly confidential manner.
    • Must be able to work independently

    Required Experience

    2 years of administrative experience, with prior history of coordinating corporate and special event functions desired.

    Required Education

    Bachelor’s degree

    Additional Information

    Must be able to work in a sitting position at a computer for extended periods of time.
    40 hours per week/12 months per year

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