Bethel University

Transportation and Fleet Services Specialist

Posted Date 3 weeks ago(2/26/2018 4:03 PM)
Position Number
# of Openings
Security and Safety
FLSA Status
Months per year
Benefit Eligible
Benefit Eligible

Job Summary

Coordinates all activities related to student shuttle program and vehicle fleet.


  • Manages fleet administration standards and policies for vehicle operation. Works with department to track use, safety, and accident data. Manages vehicle repairs and preventative maintenance program, including delivery of vehicles to approved mechanic in partnership with onsite Equipment Specialist.
  • Coordinates and implements campus shuttle program including staffing, scheduling, operational schedule and serves as a back-up driver in emergency situation. 
  • Prepares annual budget and reports the costs of operation and accounts receivable for rentals through the Event Management System (EMS). Develops cost efficiency reports on a quarterly basis. 
  • Leads and organizes vehicle replacement committee. Responsible for fleet inventory and determines cost analysis for vehicle replacements or additional purchases. Responsible for submitting all requests for additional capital and on-going budgetary needs. 
  • Oversees compliance for delivering driver training, driving record checks, DOT, ADA and insurance coverage.

Required Skills

  • Working knowledge of Microsoft Office required.
  • Must have presentation/training experience to teach defensive driver classes and facilitate team meetings.
  • Must have or be able to obtain a class B bus driver license and required endorsements.
  • Must have strong oral and written communication skills to effectively communicate with all customers.
  • Must have strong organizational skills to manage multiple projects at a time.
  • Experience in budgeting, analysis, schedule and fleet management.
  • The leadership style must be a self-starter and self-motivated. Utilizing resources both direct and non-direct reports are very important assuring that deliverables are being meet.


Required Experience

1+ years of transportation or fleet experience required.

Required Education

A bachelor’s degree required.

Additional Information

  • Must be able to work in a sitting position at a computer for extended periods of time.
  • Must be able to drive a Bethel vehicle in inclement weather day or night as a back-up driver. 
  • Complies with environmental health and safety requirements and procedures as outlined in University and State policies and directives.
  • This position is considered essential personnel and must be available outside of normal work hours if needed to support emergency response, contingency operations.
  • Summer maintenance work presents unique demands on the department and vacation opportunities are normally limited during Memorial Day and Labor Day weekends due to graduation and welcome week events. Also, vacations are normally limited beginning the first full week of August through Labor Day due to preparations for the start of the school year. 
  • This is a 40 hours per week, 12 months per year position. 


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