Bethel University

Lead Administrative Assistant

1 month ago
ID
2017-1092
Position Number
DJOB
# of Openings
1
Category
CAPS/GS
Type
Full-Time
Months per year
12
Benefit Eligible
Benefit Eligible

Job Summary

To provide administrative support for the Office of the Associate Provost and assistance to associate provost

Responsibilities

  • Provide first point of contact and administrative support to the Associate Provost in order to prioritize and solve problems, assess meeting requests and schedule meetings, represent the associate provost to direct reports when asked, manage communication, organize hiring processes, and collect information as needed.
  • Organize special projects. These will include organizing and collecting annual program reports, working on strategic initiatives, and facilitating episodic research requests to inform planning and decision making.
  • Manage the calendar and travel schedule of the associate provost; schedule meetings with on and off campus constituents.
  • Manage the cross-training of CAPS/SEM/GS administrative assistants to ensure that daily work requirements for CAPS/SEM/GS can be met in the event of absences.
  • Other work as assigned.

Required Skills

  •  Ability to communicate effectively orally and in writing on behalf of the associate provost. Strong knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar is essential.
  • High attention to detail. Effective proofreading skills.
  • Capacity to work with highly confidential and sensitive information. 
  • Demonstrated experience as a self-starter with ability to oversee complex responsibilities. 
  • Ability to manage time and work simultaneously on multiple tasks through effective personal organization and the ability to assess the urgency level of issues.
  • Flexibility that allows for a shift in directions easily,
  • Proficient in MS Office Suite. 

Required Experience

Two years of administrative experience required. Four years of successful and effective administrative/office support experience with complex levels of responsibility preferred.

Required Education

High school education with post-high school training/coursework required. Bachelors degree preferred.

Additional Information

Must be able to work in an office setting in a sitting position at a computer for extended periods of time.
This is a 40 hours per week, 12 months position. Occasional early morning or evening hours are required.

 

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